Executive Assistant

Executive Assistant

Closing Date: 12/5/2025

Interviews will take place week commencing 19/5/2025

A bit about the role...

The position provides administrative support and general task management with a customer focussed Executive Assistant (EA) service to Leaders within Homes England. To enable the effectiveness of Senior leaders by providing a professional, proactive Executive Assistant service which drives us to work with impact and excellence every day.  

The successful candidate will have frequent contact with Executive Leaders, Senior Leadership Team and the Wider Leadership Team as well as liaising with other teams within Homes England as required e.g. HR, finance, legal, risk, IT and any other corporate functions.

They will attend Directors Group, Board and Board sub committees and maintain positive ties with the Ministry for Homes, Communities and Local Government (MHCLG) and Other Government Departments as well as industry contacts/suppliers and stakeholders.

Key accountabilities and responsibilities

• Be the central point of contact and ‘gatekeeper’ for the Director’s schedule, managing diary appointments flexibly to accommodate changing priorities. Proactively monitoring the Director’s inbox, ensuring routine inquiries are addressed with relevant managers and keeping the Director informed of important matters needing timely attention. 

• Handle incoming requests with speed, accuracy, and confidentiality, effectively managing priorities and deadlines to meet commitments. Identifying and offering support to quickly draw governance issues to resolution, escalating where appropriate to do so.

• Responsible for drafting and formatting reports, letters, and publications; preparing presentations; ensuring timely readiness of meeting paper packs with key decision points are highlighted for their attention. 

• Collating and disseminating content to stakeholders; and reviewing meeting minutes to track future meeting dates and relevant conferences while organising necessary cover for meetings.

• Set up and/or co-ordinate business meetings both internally and externally, including preparation of agendas, distribution of minutes and papers, progressing actions and making the administrative arrangements such as travel, accommodation.

• Ensure travel arrangements are made to make the best use of time and  are the most cost effective bookings with “value for money” as a consideration.

• Provide administrative support for; people related processes (recruitment/onboarding/  induction/121/performance reviews); visits and events; 

• Working with the Engagement & Internal Comms teams to cascade and arrange key engagement touchpoints e.g., townhalls, all-staff briefings, Staff Surveys.

• Contributing ideas and suggestions to continuously improve the organisation and work of the Executive Assistants Team.

A bit about you…

We are looking for someone who has:

- a core qualification in Business Administration or equivalent demonstrable experience, including experience with Microsoft packages.

- experience of providing excellent executive administrative support at Director level or above.

- demonstrable experience and understanding of good communication and customer service, including with senior leaders and stakeholders. 

- experience of working with numerous stakeholders and knowledge of how to work effectively with stakeholders. 

- experience of working with limited supervision, proactive thinking taking high levels of initiative following tasks through to completion

- experience of working in large/complex organisation spread across multiple sites.

- excellent time management skills, with experience of effective planning and prioritisation.

- the ability to work effectively under pressure and at pace – supporting busy teams.

Who are we? 

Homes England: The Housing and Regeneration Agency

We believe that affordable, quality homes in well-designed places are key to improving people’s lives. As the government’s housing and regeneration agency, we create thriving new places and transform urban areas, combining the full breadth of our powers, expertise, land, capital and influence to bring investment to communities and get more homes built.

How? We form long-term partnerships that bridge the gap between the public and private sector to meet local needs and aspirations. We use our influence to champion the creation of sustainable homes, communities and places that are brilliantly designed for the people that live there now, and in the future. And we use our funding and support to build a more resilient, diverse and innovative housing sector, helping new entrants in the market, encouraging modern methods of construction and design, and promoting the utmost attention to building safety.

Together with our partners, we’re accelerating the pace of house building, remediation and regeneration across the country, as we seek to deliver ever more affordable homes in places people are proud to call home for generations to come.

What we offer... 

As well as a competitive salary and 33 days annual leave, we are committed to 50/50 hybrid working. We’ll support you, wherever possible, so that you don’t miss out on what matters to you. 

Membership of the Homes and Communities Agency Pension Scheme, which is a contributory defined benefit scheme with the amount you receive on retirement based on your salary and years worked at the Agency.

Internal applicants: please note that if you are successful, the salary you are offered will be in accordance with our pay controls and pay policy. You can find details on the HR Hub SharePoint site.

If you ever need a bit of extra help, we have a great employee assistance programme, financial wellbeing support and access to many great discounts with leading high street names. 

Our range of network groups are also there to support you to be yourself at work and play a key role in helping shape our future. 

If you are a member of a professional body, we’ll pay for your membership and once you get your digital kit, you’ll be good to go. 

Homes England are a geographically diverse community. We work to a 50/50 office/ home based model. Moving back into our office environments has enabled us to utilise our space and time together in the most collaborative way. 

We would encourage all applicants to apply as soon as possible as we may close vacancies early should we receive a high number of applications. 

We also encourage you to apply using the full application option as opposed to quick apply, this is especially important if you would like to indicate to us that you would like to be considered under the disability confident scheme. 

If your application is shortlisted to interview we will require you to provide proof of your right to work in the UK at this stage.